From the first enquiry to the final invoice — and every muddy boot in between. Here’s everything TradeFlow does, and the everyday headache each tool takes off your plate.
The daily grind of running a trade — and what it looks like once TradeFlow steps in.
Everything a tech needs on their phone — fast, tap-friendly, and impossible to forget a step.
“Who’s closest to the next job? Did they actually turn up?”
Automatic GPS check-in and check-out logs arrivals and departures for you — no more “I was there at 8” guesswork.
Ringing round the crew to find out where everyone is.
See your whole team on one live map in real time, so you can dispatch the nearest tech and give customers an honest ETA.
Copy-pasting addresses into a maps app between every job.
Tap the address and it opens straight in the tech’s navigation app of choice — Google, Apple or Waze. No typing, no typos.
Paper safety forms that never make it back to the office.
Guided JHA and SWMS forms are built into the job. Techs are prompted to complete them on Start, and every submission is stored and timestamped.
Before/after photos scattered across phones and lost forever.
Snap photos on-site and they attach straight to the job — including photos captured during the finish form. One tidy gallery per job.
Important site details written on the back of an invoice.
Add notes against the job the moment they happen. Everyone on the team sees the same up-to-date story — nothing gets lost.
Chasing the crew for hours at the end of the week.
Hours build themselves from clock-in, clock-out and GPS. Review, tweak and approve — payroll-ready without the paperwork.
Turn the details your techs capture on-site into money in the bank — fast.
Re-typing the same customer info into three different places.
Customer and site details are captured once and reused everywhere — enquiry, job, quote and invoice all share the same clean record.
Sitting down at night to write up quotes from scribbled notes.
The parts and labour your tech logs on-site pre-fill the quote or invoice. Review, send a professional PDF, and convert a quote to an invoice in one tap.
Endless phone tag over job status and approvals.
Give customers their own portal to view jobs, approve quotes and request work — they feel looked after and you field fewer calls.
Job chat buried in personal texts and WhatsApp.
Message customers inside TradeFlow, tied to the job. Every conversation is on the record and nothing slips through the cracks.
“What time are you coming?” — asked ten times a day.
When a booking is made, moved or updated, the customer is notified automatically. Fewer missed appointments, fewer angry calls.
Plan the week in minutes and keep the whole crew pulling in the same direction.
A whiteboard calendar that’s out of date by 9am.
An intuitive calendar makes it easy to book, edit, reschedule and assign techs. Drag, drop and done — the crew sees changes instantly.
Re-creating the same regular job from scratch every time.
Duplicate a job in a click or set it to recur. Perfect for maintenance runs and repeat clients — set it once and forget it.
Instructions lost in a group chat full of memes.
Built-in team messaging keeps work chat tied to jobs and customers — clear, searchable, and separate from personal phones.
Juggling separate systems for each brand you run.
Run several trading names from one account, each with its own branding on quotes, invoices and customer links. One login, many brands.
TradeFlow puts you in front of customers actively looking for a trade like yours.
No website, or one that costs a fortune to maintain.
Get a dedicated, platform-style web presence for your business — professional, always current, and nothing to build or host yourself.
Feast-or-famine work that dries up without warning.
Customers searching the TradeFlow marketplace get matched to trades like yours — opening the door to a steadier flow of new jobs.
Watch how one job flows through the whole platform.
A lead comes in and customer details capture themselves.
Drop it on the calendar, assign a tech, customer auto-notified.
Tech taps the address, GPS logs travel and arrival.
JHA done, photos and parts captured, notes added.
Invoice pre-fills from the job — sent before they leave the driveway.
30 days free, then founding-member pricing locked for life. No setup fees, no lock-in.